If you’re a recent graduate who has recently been hired or if you’re applying for the civil service exam but do not have the required ID, you’ll almost certainly be asked to apply for police clearance.
Fortunately, the Philippine National Police (PNP) has a faster and more convenient way for Filipinos to secure this document: an online application. This comprehensive guide will teach you everything you need to know about obtaining a police clearance in the Philippines in the shortest and most efficient way possible.
What is a Police Clearance?
A Police Clearance is a certificate that certifies the holder is free of derogatory records based on the PNP database and is available upon request. The main purpose of the clearance is to determine whether or not the person requesting it has any criminal cases filed against him or her in the area. You may be required to obtain a police clearance from either your place of residence or your place of employment, depending on who is requesting it.
Local citizens obtain a Police Clearance for a variety of reasons or requirements, including local employment, firearm registration, passport application, bank account application, and business permit, among others. It is also recognized as a valid ID in the Philippines, where it can be used for a variety of legal transactions and requirements.
The Philippine National Police (PNP), like the NBI, now has a national database or “centralized” system. The National Police Clearance System (NPCS) consolidates all records from various towns and cities into a single unified database, making checking/verifying criminal records easier than ever. Because the applicant’s records can be easily retrieved at any police station, there is no need to choose between police clearance from place of work or residence.
Types of Police Clearance
Despite the fact that the National Police Clearance System (NPCS) is centralized and far more efficient, online appointments for police clearance are still restricted to a small number of police stations nationwide. However, criminal record checks can be obtained from any police station, and from there, either of the following types of clearance can be issued:
National Police Clearance
The National Police Clearance (NPC) is comparable to the NBI Clearance in terms of scope. A police officer retrieves information from their database to identify if a person has a criminal history not only in the city or municipality where he or she resides but also in other areas of the Philippines. This type of police clearance requires an online appointment, and only a few police stations offer the National Police Clearance (NPC).
Local Police Clearance (LPC)
It is the common police clearance we used to obtain in an old-fashioned way before the online appointment is a thing. It determines if the individual has a criminal record within the municipality. It is generally the type you would want if you are using it to look for work in the same area. The LPC, unlike the NPC, has limited coverage, so you should check with the requesting authority to see if you need an NPC or an LPC before proceeding and applying for one.
Police Clearance Requirements
What are the documents you need for a police clearance? On the day of your appointment, proceed to the chosen Police Station and present at least two (2) valid IDs for verification purposes. They must be original, not expired, and show your complete name, signature, and clear photo.
When applying for a police clearance, you may bring any two of the following ID honored by PNP:
- AFP ID
- BFP ID
- GSIS UMID
- LTO Driver’s License
- PRC ID/License
- School ID with the registration form
- IBP ID
- PCG ID
- BJMP ID
- Marina ID
- Pag-IBIG ID
- OFW ID
- Alien Certificate of Registration
- Birth certificate
- SSS ID/UMID
- TIN ID
- PWD ID
- Voter’s ID
- PhilHealth ID
- PNP ID
- Postal ID
- Senior citizen ID
If you only have one valid ID, the PNP will accept it if you show a certified true copy of your birth certificate (with original official receipt).
How to Apply for a Police Clearance Online?
The Philippine National Police offers an online method for completing police clearances. Inaugurated in August 2018, the National Police Clearance System (NPCS) is an online service that allows Filipinos to obtain a police clearance in less than ten minutes at any time. As the NPCS is linked to the PNP database, this web-based technology makes the process of confirming an applicant’s criminal history and biometric information much more efficient.
Applicants are still required to present in person at a police station in order to have their biometrics captured. Before this online procedure was created, an in-person application for a police clearance typically took between thirty minutes and one hour.
Utilize the police clearance online appointment system to take advantage of its simplicity and efficacy if you need to apply for a police clearance. Here are four simple procedures to obtain an online police clearance.
1. Go to NPCS Website
To begin your online registration for a police clearance, visit the NPCS website. A Term and Condition pop-up will appear. On the top-left portion of the window, select the language that you prefer. If you are registering for the first time, click the Register button. Read the Terms & Conditions and tick each box to indicate your acceptance. Select the Next button to proceed. Once you have reached the final page, click the I Agree button.
2. Register for an Account
To create an account, provide all the necessary details on the New Applicant Registration Form. Use a valid and active email address and indicate your name, gender, and birthday. Tick the Terms and Condition box then click the Register button to proceed with your police clearance application.
After that, a warning box will appear to remind you to double-check the information you’ve provided before proceeding. If you’re certain, click “Save.” Otherwise, press the “Cancel” button.
The NPCS will send you an email with a confirmation message. Check your inbox or spam folder for a message containing a link to verify your online NPCS account. Select the verification link. This action will take you to the NPCS website’s log-in page.
3. Log in to the NPCS Portal
To enter the NPCS portal, use the same email address and password that you used to register.
4. Complete the Application Information
After login into the NPCS portal, click the Edit Profile to complete your application. Provide all the information in your profile that hasn’t been filled out yet. If you are a Person with a Disability, tick the checkbox that says“Please check if you are a PWD”and provide your PWD ID number.
If you’re a recent graduate and now looking for a job for the first time, check the box that says “Please check if you are a First Time Job Seeker”. In accordance with RA 11261 – First Time Job Seeker Assistance Act, the police clearance fee will be waived for first-time job seekers if they can present a Barangay Certificate as proof of qualification. However, qualified applicants can only receive free police clearance ONCE.
Check if all the information that you have provided is correct without missing data or spelling mistakes. Any information you provide at this point will be printed on the police clearance, so do not make any mistakes. If you are sure enough with the provided information, save your profile and then proceed to the clearance application.
5. Set an Appointment
To set an appointment, go to https://pnpclearance.ph/profile then click the Clearance Application button. Select the purpose of the Police Clearance application. If you are getting a police clearance for a job application, choose the General option. Otherwise, choose the LTOPF for gun license application or the SOSIA for security guard license application.
Choose your preferred Police station where you will transact and get the police clearance. Select the date and choose your preferred date and time (AM or PM) from the list of available dates. Then click Next.
6. Select the Payment Option
The police clearance online payment details will be displayed. Take note of the reference number issued by the system. You’ll use the number for the police clearance fee payment.
You will now be redirected to the payment page. Choose the Landbank as your mode of payment then click the Save Appointment button. Do not forget to save or note the generated Reference Number as you will use this number later on.
Click the Pay to Landbank button to proceed to payment. It will take you to the LBP ePayment Portal where you can pay online using your account with LANDBANK, GCash, or BancNet. Enter the Account Number and PIN and wait for the transaction details and payment summary to display.
Please do note that if you do not pay at least two banking days before your appointment date, your transaction will be canceled.
7. Go to the Police Station for Photo and Fingerprint Capture
Bring your two valid IDs, reference number, and the official receipt of your police clearance payment to your scheduled appointment and present them to your chosen police station. Your photograph, fingerprints, and digital signature will be taken by the Police NCO. You will also have your biometrics taken.
Your application will be verified by a police officer who will check your biometrics and criminal records against the PNP database. If your application was successful, you will be required to go through another verification process. You can already obtain your police clearance once it has been resolved.
Frequently Asked Questions (FAQs)
Here are the frequently asked questions about the PNP Police Clearance:
What is the National Police Clearance Validity?
The police clearance is valid for six months. Each clearance has its own QR code, which ensures its authenticity.
Is Personal Appearance Required in Getting a Police Clearance?
Yes, whether you’re applying for a National or Local Police Clearance, you must appear in person. Although the police may have digitalized records of the applicants, personal information and the physical appearance of the person change over time. Therefore, you must update these records with your current photo and biometrics at your preferred police station on your scheduled date and time.
How Much is the Police Clearance Fee?
If you’re applying for a National Police Clearance online, you’ll be paying a total of PHP 160 (PHP 150 police clearance fee + PHP 10 transaction fee).
Can I Get a National Police Clearance for Free?
Yes, as long as you are a first-time job seeker. RA 11261 or the First Time Job Seeker Assistance Act prohibits the government from charging first-time job seekers for any fees or other costs associated with acquiring official documents, such as police clearance.
First-time job seekers availing of the benefits of RA 11261 shall present a barangay certification stating that the applicant is a first-time job seeker.
Do I Need Barangay Clearance and Cedula for Police Clearance?
Barangay clearance and a cedula are no longer required for those seeking National Police Clearance. However, if you are applying for the Local Police Clearance, which does not require an online appointment, you must still obtain a barangay clearance and a cedula.
How to Renew the Police Clearance?
In the Philippines, police clearances are not renewed. You need to submit a fresh police clearance application through the NPCS after the police clearance validity period has passed (six months following release).
Getting a police clearance in the Philippines is not as difficult as some may think. Unlike in the past, police clearance applications are now much more efficient. The National Police Clearance System has made transactions easier and faster. So, to get your police clearance online, simply follow the steps above. Following these steps will ensure a smooth process and a positive outcome.
How do I get a Police Clearance Certificate in USA? ›
Go to your local police department where you reside or last resided in the United States, request that the police conduct a local or state criminal records search and provide you with a document reflecting that there is no history of a criminal record.How can I get Police Clearance Certificate from local police station online? ›
Click on “Apply for Police Clearance Certificate” and fill in the form to submit. Next, select the “Pay and Schedule Appointment” option under the “View Saved/Submitted Applications” tab. Make the payment and print the application receipt containing your Application Reference Number.How to get a Police Clearance Certificate in New York online? ›
The New York State Office of Court Administration (OCA) provides a New York Statewide criminal history record search (CHRS) for a fee of $95.00. You can submit a CHRS request via our on-line Direct Access program or by mailing in a CHRS application form.How do I get a Police Clearance Certificate in New Jersey? ›
The procedure of Getting Police Clearance Certificate
You should send a written disclosure request to the Department of Law and Public Safety, New Jersey. The applicant should furnish his or her full name, date and place of birth, place, and period of all residences in the New Jersey, including full addresses.
The certificate confirms whether you have a criminal record or not. You must provide your full name, surname, date of birth and identity document or passport to the police at the police station where your finger prints will be taken.How long does it take to get police clearance? ›
The average time is approximately 14 working days from the day that the complete application is received at the Criminal Record Centre until the Clearance Certificate is issued.How long does it take for online police clearance certificate? ›
Typically, certificate delivery takes 24 hours if you have applied on a working day. Those who opt for a soft copy or make in-person applications will be emailed or handed the certificate the same day.How to print police clearance certificate online? ›
Login to Metrash2 app. Click on 'General Services' that can be found on the homepage, and then on 'Police Clearance Certificate' Click on 'Request Certificate' Fill in the data.How much is a police clearance certificate? ›
A Police Clearance Report (PCR) is available to people who require confirmation of their criminal status for the purpose of expungement of a criminal record. This report can be issued by any Local Criminal Record Centre (LCRC). The prescribed fee is R75,00 per report.What is police certificate USA for foreigners? ›
The purpose of the police certificate is for U.S. Citizenship and Immigration Services to get an overview of your criminal background (if any), including any arrests and details about the law infractions in countries you have lived in prior.
Can I get police clearance anywhere? ›
Yes, if you have all the requirements. You will certainly need Barangay Clearence first to confirm your address and you will only get that if you are resident in the barangay of application. over a year ago.Can you get police clearance one day? ›
Police Clearance Fees
Depending on the local government, the entire process of getting a police clearance can take anywhere from 15 minutes to 1 hour (for more efficient offices) to as long as half a day. The fee is determined by the local government unit (LGU) where the police office is located.
- A complete set of ink fingerprints submitted on the SAPS 91(a) Form.
- A completed expedited SAPS Police Clearance Certificate Application Form.
- Clear copies of their South African ID or Passport.
- STEP 1: GO TO THE PNP OFFICE. Make sure to bring along all your original and photocopy of all requirements (Cedula and Barangay Clearance). ...
- STEP 2: PAY FOR NECESSARY FEES. ...
- STEP 3: HAVE YOUR BIOMETRICS TAKEN. ...
- STEP 4: RELEASING.
To anyone applying for a visa to immigrate, study or work overseas, the police clearance certificate is the most important document they'll need, in order to apply for a visa. In fact, anyone applying for a visa to travel overseas is going to need a police clearance certificate as well.Can I clear my criminal record after 5 years? ›
You can apply to have your criminal record expunged when: a period of 10 years has passed after the date of the conviction for that offence.How long is USA police clearance valid? ›
This certificate is valid for one year from the date of issuance. If you already submitted a police clearance certificate to NVC, please check if it has expired. If so, bring a new certificate to the visa interview.Which PCC is required for USA? ›
INDIAN POLICE CLEARANCE CERTIFICATE: If you are an Indian citizen age 16 or older and residing in India, you need to obtain a police clearance certificate from a Regional Passport Office. This certificate is valid for one year from the date of issuance.What is police clearance certificate for US immigration? ›
U.S. regulations require each visa applicant who is 16 years or older to submit a police certificate. The term “police certificate” refers to a statement from the law enforcement authorities of a country which certifies whether or not any criminal convictions have been ascribed to your name in that country.How long is police clearance certificate valid? ›
In case of Police clearance, the validity is 6 months from the date of issuance by Bangladesh authority.
How long does it take to get Indian police clearance certificate in USA? ›
Normal processing time for PCC services is 28 business days.What if I can t get a police certificate for my us immigration application? ›
If you're applying for immigration and are unable to obtain a police certificate from your home country, you'll need to provide proof of your attempts to obtain the certificate as well as a letter explaining why you were unable to do so.Is it fast to get police clearance? ›
Depending on the local government, the entire process of getting a police clearance can take anywhere from 15 minutes to 1 hour (for more efficient offices) to as long as half a day. The fee is determined by the local government unit (LGU) where the police office is located.What is a valid clearance certificate? ›
A clearance certificate provides certainty to purchasers regarding their withholding obligations. It confirms the withholding tax is not applicable to the transaction.